Commercial Vendor Application



  • Price: $100.00
  • Price: $315.00
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  • Knox Asian Festival Participation and Release Agreement

    1. I hereby FULLY AND FOREVER RELEASE, the Asian Culture Center of TN, The Knox Asian Festival and the Metropolitan Government of Knoxville and Knox County, and any of their related entities, subsidiaries, affiliates, and their respective officers, directors, agents, servants, contractors, representatives, employees, heirs and assigns (individually and collectively, the “Releasees”) from any and all liability, claims, demands, actions and causes of action of whatsoever kind or nature, either in law or in equity, known or unknown, arising out of or related to any of my participation in the 2024 Knox Asian Festival as an artist, exhibitor or vendor ( "the Activity").

    2. It is my intent that this agreement shall be binding upon myself, the Participant, the members of my family, my spouse, heirs, assigns, guardians, and personal and legal representatives, both as to claims which may be asserted by such parties on my behalf and otherwise, and shall be deemed as a full and complete release by all such parties. The provisions of this agreement are intended to be as broad and inclusive as permitted by the laws of the State of Tennessee and shall be governed by, construed and interpreted according to the laws of the State of Tennessee without regard to the conflicts of laws or principles thereof. If any portion of this Release and Waiver is held by a court of competent jurisdiction to be invalid, it is agreed that the remainder shall, notwithstanding such holding, continue in full force and effect.

    3. By checking the box below, I acknowledge, represent and warrant, as follows: (a) I have read this agreement, understand it, and I am acknowledging it voluntarily as my own free act and deed; (b) no oral representations, statements or inducements have been made to me in connection with this agreement; (c) this agreement contains the entire agreement between the parties; (d) I am fully competent and at least eighteen years of age, or a parent or legal guardian of a minor child with complete authority to grant this release and waiver on the minor child’s behalf, and have executed this agreement for full, adequate and complete consideration fully intending to be bound by it; and (e) I understand and acknowledge that the Releasees are relying upon my acknowledgments, representations, warranties and agreements contained in this agreement in permitting me to engage in the Activity.

    4. I agree to indemnify and to defend the Releases from and against any and all causes of action, demands, suits, liabilities, claims, damages, losses, costs and expenses, including but not limited to attorney’s fees and court costs that any of the Releases incur (directly or indirectly) in any way related to or arising out of my participation in the Activity, whether caused by the negligence of the Releasees or otherwise. I also agree to indemnify and defend the Releasees if any of my acknowledgments, representations, or warranties above are wrong or false.

    5. I agree to rain policy.Knox Asian Festival is an outdoor venue and we use a weather data team to monitor weather conditions hourly on event days. All events are rain or shine. We offer no refunds or exchanges in the event of rain. Raincoats and ponchos are allowed. In the event of severe weather conditions (thunder/lightning, etc.)during events announcements will be made from the stage concerning the status of the event due to weather conditions. Information will be posted on Facebook. We ask all patrons to remain calm and listen for these announcements.

    World's Fair Vendor Agreement
    Please be mindful of the following while onsite at World’s Fair Park & Volunteer Landing:
    • The lessee is required to provide to the WFP/VL Event Coordinator a site layout of all vendors especially vendors that are grilling prior to any set-up.
    • Food vendors are required to place protective lawn matting on the sidewalk/lawn below cookingequipment to protect the surface below (lessee will be held responsible for any damage).
    • Attachments to trees or landscaping are prohibited.
    • Vehicles will not be allowed on the lawns/sidewalks without permission from the PBA WFP/VL Events Coordinator
    • Vehicles are no longer allowed to park in one (1) lane of World’s Fair Park Drive (except for loading & unloading) or in the circle portion of WFP Drive near the Sunsphere as the Drive must maintain a one & a half lane fire lane clearance and the circle is now considered a fire lane. Violators found parking in these areas during events risk being ticketed and/or towed by WFP Security.
    • Vendors are required to bring their own extension cords or electrical whips as well as any water hoses that they would need.
    • Vendors should come prepared with equipment (dollies, carts, etc.) to assist with unloading and loading of equipment.
    • Tents, inflatable games, etc. must be weighted; stakes in the lawn areas are strictly prohibited. Inflatables expected to remain onsite overnight must be removed from the grass to a hard surface so that the ground does not suffer damages.
    • Vendors who are cooking on site must provide a working fire extinguisher.
    • No open flames are permitted underneath any tent or canopy.
    • Secure all LP/CO2 tanks.
    • Do not pour hot liquids, ice, or grease on the lawns. Please dispose of grease, chlorinated water, and other type liquids properly. It is against City Ordinance to pour anything down the storm drains.
    • Coolers and supplies, including cases of sodas or food, should not be stacked directly on the grass. These items should be placed on a pallet or similar device.
    • Do not erect tents or place any equipment in the roadway that would prohibit passage of an emergency vehicle.
    • Absolutely no paint is to be sprayed on the lawn or concrete areas unless prior approval is granted by PBA (certain non-permanent marking paints are permitted pending approval).
  • I have read the above Rules & Regulations and agree to abide by them while onsite at World’s Fair Park &/or Volunteer Landing.

    The City of Knoxville requires a minimum of $1,000,000 per occurrence/$2,000,000 aggregate coverage for use of City properties and/or facilities for events. The City of Knoxville and the Public Building Authority and Asian Culture Center of TN must be listed as additional insureds on the policy. Please attach the insurance Policy.

    If you do not have a insurance and would like to purchase event insurance, follow this process. The website is - Once on the homepage link on “American Specialty Express Online” located in upper right corner (usually shown with red background). On the next page, click on “Special Events” shown on far left on the middle of the page. On the next page select “I am a Vendor/Exhibitor” for type of event and just choose 1 booth below and then policyholder state of Tennessee then click “Get a Quote” then on next page takes you thru the information needed and at bottom of page can chance to cart, tent/trailer or walking vendor if needed – your business operation to select will be “Food & drink concessionaires” and no additional business operations need to be selected. For Length of coverage use “Single Event Coverage” then click “Get Quote” which you may have to click again once premium is generated. Next page is where you will fill in all the details for being a vendor at the festival and for Agent Code use fSjlC (I would copy and paste code) and for agent contact name you can use Mike Compton and [email protected] for email and (865) 546-0761 for agent phone number. After you finish this page click continue and it should take you to the payment page to complete.

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